Team Sponsorship and Fundrasing

Sponsorship and Fundraising

AGLC Fundraising (Alberta Gaming, Liquor, and Cannabis Commission)

If your team is planning a fundraiser that requires an AGLC license, the following guidelines must be followed:

1. AGLC License Registration: Teams must register for the appropriate AGLC license.
2. Compliance: Teams must comply with all AGLC rules and regulations.
3. Financial Reporting: After the fundraiser, teams must submit financial reports, including final proceeds reconciliation, to AGLC.
4. Designated Use of Funds: Funds raised through AGLC fundraisers must be used solely for the intended purpose. No portion of the proceeds should benefit any individual.
5. Record Keeping: Teams must keep an accurate record of the event, including expenses and proceeds, and report this to the FSMSA (Fort Saskatchewan Minor Sports Association) office.
6. Notification: Teams must inform FSMSA admin of all AGLC license applications and approvals.
7. Documentation Submission: All receipts and final proceeds reconciliation must be submitted to FSMSA admin for record-keeping purposes (3-year retention).
8. Non-Compliance: Failure to comply with these requirements will result in the denial of all future AGLC licensed fundraisers for a period of one year for the sport.

Non-AGLC Fundraisers

For fundraisers that do not require an AGLC license:

1. Fundraising Form: Teams must complete the "Team Fundraising Form" on the website.
2. Donor and FSMSA Notification: Teams must inform both the donors and FSMSA of their fundraising intentions.
3. Policy Compliance: Fundraisers must not conflict with FSMSA policies.
4. Record Keeping and Reporting: Accurate records of non-AGLC fundraisers, along with receipts, must be submitted to FSMSA Admin and the Soccer Coordinator.
5. Designated Use of Funds: Funds raised cannot be distributed to any individual and must be used for their intended purpose.

Team Sponsorship/Donations

When seeking sponsorship or donations:

1. Notification: The team representative must inform the Fort Saskatchewan Soccer Coordinator about incoming sponsorship or donations.
2. Cheque Payments: Donors must make cheques payable to FSMSA.
3. Use of Funds: Funds from sponsorships must be used for the intended purpose, in line with the donor's guidelines.
4. Reimbursement: Once the item is purchased, teams must submit a receipt to the Soccer Coordinator for reimbursement.
5. Tax Receipts: If a tax receipt is required, FSMSA can provide the donor with the necessary charitable number.
6. Clear Communication with Donors: Teams must inform donors that their contribution is specifically for the team and the designated item, and that the sponsor will be featured on the team’s jerseys.
7. Representation: All team members must identify as part of the team when soliciting donations and must not represent FSMSA in this capacity.